Test Company
9 January 2020
POPI
Clean
Desk Policy
Contents
1.
Overview
A
clean desk policy can be an important tool to ensure that all
sensitive/confidential materials are removed from an end user
workspace and
locked away when the items are not in use or an employee leaves
his/her
workstation. It is one of the top strategies to utilize when trying to
reduce
the risk of security breaches in the workplace.
Such a policy can also increase employee’s awareness about
protecting
sensitive information. This policy supports compliance with the POPI
Act,
Condition 7: Security safeguards, as well as the Information Security
Standard
ISO27001 and Quality Standard ISO9001.
2.
Purpose
The purpose for this policy is to establish the
minimum requirements for maintaining a “clean desk” – where
sensitive/critical
information about our employees, our intellectual property, our
customers and
our vendors is secure in locked areas and out of site.
A Clean Desk policy is not only ISO 27001
compliant, but it is also part of standard basic privacy controls.
3.
Scope
This policy applies to all <Company
Name> employees and contractors.
4.
Policy
4.1
Employees are required to ensure
that all
sensitive/confidential information in hardcopy or electronic form is
secure in
their work area at the end of the day and when they are expected to be gone for an extended period.
4.2
Computer
workstations must be locked
when workspace is unoccupied.
4.3
Computer
workstations must be shut
completely down at the end of the work day.
4.4
Any confidential
information must be
removed from the desk and locked in a drawer when the desk is
unoccupied and at
the end of the work day.
4.5
File cabinets
containing Restricted or
Sensitive information must be kept closed and locked when not in use
or when
not attended.
4.6
Keys used for
access to Restricted or
Sensitive information must not be left at an unattended desk.
4.7
Laptops must be
either locked with a
locking cable or locked away in a drawer.
4.8
Passwords may not
be left on sticky
notes posted on or under a computer, nor may they be left written down
in an
accessible location.
4.9
Printouts
containing Restricted or
Sensitive information should be immediately removed from the printer.
4.10
Upon disposal
confidential documents
should be shredded in the official shredder bins or placed in the lock
confidential disposal bins.
4.11
Whiteboards
containing confidential information
should be erased.
4.12
Lock
away portable computing devices such as laptops and tablets.
4.13
Treat
mass storage devices such as CDROM, DVD or USB drives as a potential
for risk
of loss and secure them in a locked drawer.
4.14
All
printers and fax machines should be cleared of papers as soon as they
are
printed; this helps ensure that confidential documents are not left in printer trays for the wrong
person to pick up.
5.
Policy Compliance
5.1
Compliance
Measurement
The <Company Name> management team will verify compliance to this policy through
various methods,
including but not limited to, periodic walk-throughs, video
monitoring,
business tool reports, internal and external audits, and feedback to
the policy
owner.
5.2
Exceptions
Any exception to the policy
must be approved by the <Company
Name> management team in
advance.
5.3
Non-Compliance
An employee found to have
violated this policy may be subject to disciplinary action, up to and
including
termination of employment.
Source:
This
document is based on material available at www.sans.org.